Different 36 job positions at Inspire Educate and Empower Rwanda (IEE Rwanda)

Job Vacancy: Monitoring and Evaluation Officer

Number of vacancies: 1

Reports to: Deputy Country Director- Programmes, Monitoring and Evaluation Manager  

Opening date: August 5, 2021

Closing date: August 19, 2021

About Inspire, Educate and Empower Rwanda (IEE)

IEE is a Rwandan local Education Not-For-Profit Non-Governmental Organization (NGO). Since 2005, in collaboration with partners, IEE complements efforts of the Ministry of Education/ Rwanda Basic Education Board, supporting education implementation for quality learning outcomes. IEE designs and delivers innovative programmes to address challenges to provision of quality education. IEE programmes range from: teacher development training and technical assistance, teaching and learning, curriculum and material development, research and evaluation, education policies and systems reform.

Context for vacancy

In the context of the Mastercard Foundation- funded Leaders in Teaching (LIT) initiative, IEE is implementing the Teaching Assistantships Project (TAP) under the LIT “Recruit” pillar. TAP is aimed at supporting Rwanda with skill-nurturing for passionate young people, with an interest in education, attracting them to join the teaching profession, and support education.  Through capacity building and exposure to teaching through teaching assistantships, a young, skilled teaching force will be nurtured to contribute to Ministry of Education priorities in the current Education Sector Strategic Plan (2018/19- 2014/25).

 Purpose of the role

Among other roles, the Monitoring and Evaluation (M&E) Officer will work under the direct supervision and guidance of the Monitoring and Evaluation Manager. She/he will be responsible for the design, coordination, and implementation of the Monitoring and Evaluation, Research, and Learning framework of the Teaching Assistantships Project in the context of other IEE Projects. She/he will develop a systematic monitoring framework to improve the qualitative and quantitative evidence gathered by Projects.

Major Responsibilities:

Contribution to development and implementation of result-based monitoring, evaluation, and reporting system with detailed guidelines for its implementation.

• Support development and implementation of an effective result-based M&E system including tools and techniques in collaboration with Programme teams and ensure that M&E systems and procedures are well-integrated with programme requirements, and funder systems and procedures.
• Generate convincing evidence of project impact for policy makers, donors, government officials and other stakeholders.
• Monitor all project activities and progress towards achieving the IEE Education programme results.
• Suggest strategies to the Programme Management team for improving the efficiency and effectiveness of programmes by identifying bottlenecks in completing activities and developing plans to minimize or eliminate such bottlenecks.
• Prepare quality monitoring and evaluation reports highlighting programme progress and share with programme staff with recommendations for further improvement.

 Supporting outcome/impact and evaluation studies on programmes.

• Support the M&E Manager on the Monitoring and Evaluation component, to identify delivery issues of the component and ensure effective coordination of the component activities for quality and consistency.
• Participate in identification of research and M&E priorities and including those in annual plans.
• Oversee all data collection efforts, including evaluation, surveys, assessments, and all qualitative and quantitative studies.

Support, organize, facilitate different research/evaluation (performance evaluation, baseline, mid-term evaluation, final evaluation, etc.) using both qualitative and quantitative methods.

• Support baseline, midline and end line research to facilitating learning from projects. 
• Prepare Key Result Reports, Annual Result Reports, Quarterly & Annual Progress and M&E reports for programme donors following their respective guidelines.
• Participate in Annual Project Reviews and Planning workshops organized by IEE and assist Programme Managers in preparing result-oriented materials for workshops.
• Organize and facilitate M&E trainings and workshops including preparation of concept notes and development of training materials, training schedules, etc;
• Support development of capacities of project staff and partners to conduct M&E activities using project monitoring frameworks.
• Analyze case related/thematic data along with capacity and awareness raising data in coordination with different components of projects.
• Support development of Terms of Reference (ToR) for hiring consulting firms following procedure and coordinate research and studies.
• Ensure quality of study reports prepared by consulting firms by providing technical inputs and ensuring compliance of studies with respective ToR and share the findings with different stakeholders.
• Supporting Planning, Management, Reporting and data analysis together with developing and implementing comprehensive Monitoring and Evaluation (M&E) Strategy for Projects

Facilitation of knowledge building and knowledge sharing around monitoring and evaluation.

• Identification and documentation of success stories, achievements, lessons learned and document recommendations to be integrated into broader IEE knowledge management efforts.
• Compile and disseminate information extracted from all available information management systems to Project Management and other stakeholders as needed.
• Identify and formulate lessons learned from evaluations and studies to be integrated into broader knowledge management, planning and strategies.

Other key responsibilities:

• Ensure the accuracy and completeness of all M&E forms and other information required.
• Develop M&E tools in coordination with the M&E Manager
• Assist the M&E Manager in training other members of staff or contractors to carry out data collection tasks and completion of M&E forms as needed
• Design and implement projects’ Monitoring, Evaluation, Research and Learning (MERL) Plans.
• Work closely with project and program coordinators to capture all relevant data and information from program participants throughout the program cycle.
• Establish robust data collection, management, and reporting systems for programmes.
• Ensure project progress against targets is regularly tracked and evaluate project success in achieving objectives and goals.
• Regularly report results and data to IEE Management and donors through narrative reports.
• Ensure data quality through data quality assessments, data cleaning, verification, and validation.
• Plan and coordinate regular field monitoring visits.
• Any other responsibilities as requested by IEE Management. 

Qualifications, experience and competences required

• Minimum of a Bachelors’ Degree in Statistics, Monitoring and Evaluation, Project planning and Management, International Development, Public Policy, Social Sciences and a minimum of 5 years continuous experience in a similar role.
• professional experience in an M&E position responsible for implementing M&E activities of Government, NGO or international development projects.
• Experience in designing, implementing, and operating project M&E systems from project initiation to closeout stages.
• Experience in designing and managing beneficiary monitoring and database systems.
• Experience in strategic planning and performance measurement, including indicator selection, target setting, reporting, database management, and developing M&E and performance monitoring plans.
• Knowledge of the major evaluation methodologies (e.g. qualitative, quantitative, mixed-method, and impact) and data collection and analysis methodologies.
• Experience in planning and managing surveys.
• Experience in developing and refining data collection tools.
• Experience with data quality assessments and oversight.
• Experience in managing and providing training to partners and target beneficiaries.
• Ability to facilitate and serve as project liaison for externally managed evaluations.
• Able to analyze and evaluate complex information, including statistics.
• Able to analyze and respond to external developments and identify issues speedily and effectively. 
• Ability to clearly accurately articulate complex information to a wide range of audiences. Excellent written and oral presentation skills, with ability to engage, inspire, build credibility, and engender trust with diverse audiences.
• Strong analytical and problem-solving skills.
• Time management skills, project management skills, and organizational skills. The ability to meet deadlines is essential.
• Ability to research and quickly disseminate relevant, emerging, and existing evidence-base practices and models.
• Demonstrable skills and experience in project leadership, producing policy papers or equivalent with a proven ability to synthesize large amounts of information into concise reports.
• Strong project management experience including planning, initiating, and delivering new initiatives within agreed time scales.
• Demonstrable skills and experience in securing involvement of internal and external stakeholders, planning, and facilitating consultation exercises, interviews or fact-finding meetings which result in all relevant information being collected within a limited timeframe.
• Good presenter with experience of presenting complex ideas to specialist and non-specialist audiences.
• Able to work flexibly as part of a small team and to work independently.
• Good IT skills including proficient knowledge of MS Word, Excel, PowerPoint.
• Trustworthy, ethical, and authentic in all situations.
• Extremely well-organized multi-tasker.
• Self-motivated, ambitious, goal oriented.

Application procedure

IEE is an equal opportunities employer. If your career aspirations match this exciting opportunity, please submit a cover letter, and CV including names of at least 3 position-relevant referees with scanned copies of certificates/diplomas, to The Country Director, Inspire Educate and Empower Rwanda (IEE) at iee.job.hr@gmail.com before August 19, 2021.

 Important Note: Please ONLY write Monitoring and Evaluation Officer as the subject of your application email. Failure to observe this instruction will lead to disqualification.

Only short-listed candidates will be contacted.